Administrator: Medical and Attendance

Erith, Kent
Harris Federation

We are looking for an Administrator to join us at Harris Primary Academy Croydon, with specific responsibility for attendance and medical.

About Us

Harris Primary Academy Croydon joined the Harris Federation in 2020 and is part of a family of primary, secondary and all-through academies in and around London. We have many successful Harris academies nearby in the borough and, as part of a thriving community of schools, we benefit from the ability to share, learn, support and challenge each other.

Our aim for pupils at Harris Primary Academy Croydon is for them to develop into happy, confident and independent individuals who are motivated by a real love of learning.

We have high expectations for every child and provide expert teaching so that our pupils make excellent progress. We place a strong emphasis on the dedicated teaching of reading, writing and maths so that our pupils have a solid foundation to build their learning in other subjects.

Main Areas of Responsibility

Your responsibilities will include:

• Assisting the Assistant Principal / Principal in the Management and Development of attendance and punctuality policies;
• Completing of Academy Census returns for attendance in liaison with Data Officer;
• Daily monitoring and follow-up of attendance and punctuality;
• Ensuring the smooth operation of the computerised registration system
• Ensuring daily attendance information for pupils is entered accurately onto the system;
• Establishing the reason for absences including telephone calls, letters and home visits, in liaison with the Pastoral Leaders team;
• Preparing and distributing weekly, termly and annual attendance statistics to the Academy Leadership Group and Tutors for planning, control and decision making;
• Preparing and distributing attendance and punctuality certificates as part of the Academy’s reward policy;
• Following up on poor attendance or punctuality. Organising attendance meetings with parents/carers tutors and external agencies, making home visits witrh a member of SLT team , ensuring student contracts are agreed and monitored;
• Signing students in and out of the Academy outside normal start and finish times, ensuring communication with home where required;
• Liaising with the Educational Welfare Officer to ensure that prompt, consistent and rigorous intervention with poor attendance is robust;
• To monitor student attendance together with students’ progress and performance in relation to targets set for each individual ensuring that follow-up procedures are adhered to and that appropriate action is taken where necessary;
• To deal efficiently and effectively with referrals on attendance concerns from faculties;
• To alert the appropriate staff to problems experienced by students and to make recommendations as to how these may be resolved;
• To communicate as appropriate, with the parents of students and with persons or bodies outside the Academy concerned with the welfare of individual students, after consultation with the appropriate staff;
• To attend all appropriate meetings and organise fortnightly meetings with Assistant Principals to review faculty attendance figures and action taken;
• To communicate effectively with all external agencies including possible alternative providers eg. Special schools, LA and other external agencies.
• To maintain the Academy First Aid and First Aider list training plans, including for specific medical needs of students as shown on care plans, like Epi-Pen and Defibrillator
• Monitoring, tracking and management of medication and its safe storage and administration;
• First Aid kits, replenishment and monitoring of and equipment including Defibrillator

Qualifications & Experience

The successful candidate will have:

• A good standard of education especially in literacy and numeracy
• Sound Knowledge of Microsoft software
• Knowledge of admission policies and procedures
• Knowledge of the range of agencies that work with students and their families
• Basic knowledge of first aid; e.g. emergency first aid course
• Knowledge of many of the social issues facing students from disadvantaged backgrounds
• Experience of working in a school or educational establishment
• Experience of meeting with parents/carers formally and informally
• Experience in a similar role

Professional Development & Benefits

Our people are at the heart of our success. We have developed a strong culture of collaboration and best practice, with professional development and career planning at its centre. We invest in our staff with support, coaching, mentoring, and a wide range of top-quality training programmes delivered at every level to senior leadership.We look for talented individuals who share our vision for creating exceptional places of learning, and are committed to ensuring that every child in London has access to the best possible education.In addition to the opportunities for career progression, training and development, we also offer a competitive rewards and benefits package which includes a Performance and Loyalty Bonus, Pension Scheme, a Wellbeing Cash Plan, electric car scheme, 26 days’ annual leave (plus bank holidays) for non term-time only employees, and many other benefits.

Safeguarding Notice

The Harris Federation and all our academies are committed to ensuring the highest levels of safeguarding and promoting the welfare of children, and we expect all our staff and volunteers to share in this commitment. All offers of employment are subject to an Enhanced DBS check, references, and where applicable, a prohibition from teaching check will be completed for all applicants. Before applying, please review our Policy Statement on the Recruitment of Ex-Offenders.