Administrator Full Time

York, Yorkshire
The-Aurora-Group

Overview and Responsibilities

Administrator

Contract Type: Full-time, Permanent, Term Time Only Hours: 40 hours per week, Mon – Fri,Actual Salary: £20,369.51 – £21,441.59 per year dependent on experienceLocation: St Ives, Cambridge

Start Date: Last week of August 2023

Aurora Fairway School

Part of the Aurora Group, Aurora Fairway School in St. Ives, Cambridge is looking for a School Administrator to join our team.

You will be part of the welcoming face of our school and as such, be friendly and welcoming. Applicants need to have excellent organisation, interpersonal and IT skills, a sense of humour and an ability to work flexibly as a member of a team. You will need to be able to cope with a wide range of demands of a busy office environment. As part of the administration team the work you will do will impact on all areas of the organisation and general school matters.

A good level of literacy skills is essential, as is the ability to keep sensitive information confidential. Experience of working within a school office environment would be desirable, but not essential. Training will be provided.

The School Administrator plays a key role in our office team – from meeting and greeting visitors to ensuring our Management Information System is maintained accurately and much more! The job description details the various elements of this role.

Aurora Fairway is a specialist day school offering academic and therapeutic provision for students aged 11-16 with a range of complex learning needs including social, emotional and mental health needs, speech, language and communication difficulties and autism. The school opened its doors in September 2022. The Aurora Group is an innovative provider of education and care for children, young people and adults with special educational needs and disabilities across England.

Key Duties:

General Duties

• To ensure the provision of effective secretarial, administrative support systems in order to meet the needs of the school
• To act as an interface between parents, outside agencies and the school
• To promote the ethos of the school

Specific Duties:

• Support the Senior Administrator with maintaining, operating and reviewing efficient administrative support systems in order to meet the needs of the school
• Be responsible for maintaining accurate and up-to-date records on Engage, the school’s Management Information System.
• Support in ensuring all Census returns are completed, as required by the DfE
• Provide an effective secretarial and administrative support service to the the School Business Manager and Headteacher
• Ensure a welcoming reception of all visitors and telephone enquiries to the school
• Design and produce school documents in accordance with the standards required by the School Business Manager and Headteacher
• Maintain up to date records of pupils numbers; request and send on records as appropriate; ensure that confirmation of receipt is received
• Manage incoming and outgoing e-mails, ensuring that responses to these are completed.
• Keep records in line with safeguarding children procedures, support in maintaining the school’s single central record
• Ensure DBS checks and Barred List Checks are undertaken for all volunteers and staff
• Support with the induction of volunteers within the school, and maintain records of these.
• Maintain accurate attendance records and chase unexplained absences, according to school policy
• Liaise with parents and Headteacher with regard to attendance of pupils, and send out attendance letters as required.
• Checking and logging visitor/contractor identity.
• Maintain confidentiality, and report any safeguarding concerns immediately
• Report any health and safety concerns.
• Managing post.
• Diary Management.
• Maintaining the condition of the reception area and arranging for necessary repairs via Maintenance team.
• Circulation of announcements as required.
• Assisting and liaising with the Referrals team, receiving and passing on of phone enquiries, organising assessment dates.
• To undertake any other reasonable duties which may be required by the Senior Administrator, School Business Manager or Headteacher

This job description serves to define current duties and responsibilities and may be amended in consultation with the School Business Manager. For a full job description with duties, please contact Recruitment Partner at The Aurora Group.

Skills and Qualifications

Experience:

• GCSE Maths and English qualification minimum Grade 4 or equivalent is essential.
• Demonstrable experience of working in administrative role ideally to include HR and payroll and/or within an educational or care environment.
• Computer literacy essential, particularly in Microsoft Office.
• Accurate typing and Minute taking.
• Organised and have good time management.
• Ability to manage workload effectively and multi-task.
• High level of interpersonal ability with excellent written and verbal communication

Benefits and Additional Information

Be part of our successful team and also benefit from a generous package that includes:

Life assurance and PensionPerkbox – offering high street discountsEmployee assistance programmeCar lease schemeFully funded training and qualificationsBike to work schemeFree membership to our Health cash back plan – Claim back mone